Email Signature Generator

About the email signature generator

An email signature is the small block at the end of your emails: your name, your job, your company and how to reach you. A clean signature makes every email look more professional, and people can call you or visit your website in one click.

This free email signature generator builds the signature for you. Type your details, pick a style and a colour, and press Copy signature. Then paste it into the signature settings of Gmail, Outlook, Apple Mail or another email program. The steps for each program are below.

The signature is real HTML made of tables with inline styles. That is the only kind of HTML that email programs keep. Fancy page layouts and style sheets are removed when you paste them, so we do not use them.

Features

• 8 styles — Classic, Minimal, Modern, Centered, Banner, Card, Elegant and Compact
• Your colour and font — a main colour picker and 6 fonts that every computer has
• Photo, logo or initials — a round or square photo, a logo in its own shape, or a coloured badge with your initials
• Social and other links — up to 4 links as text; the name comes from the address (no brand logos)
• Button and small print — an optional "Book a meeting" button and a line of small text at the bottom
• One-click copy — copy the signature with its formatting, or copy the HTML code
• Download as .html — for programs that take a signature file
• Saved on your device — come back later and change it; nothing is sent anywhere

Eight styles

• Classic — photo on the left, a thin coloured line, your details on the right
• Minimal — name, job and one line of contacts in grey; quiet and short
• Modern — a big name in your colour, a short bar under it, and links as small buttons
• Centered — everything in the middle, the photo on top
• Banner — your name in white on a coloured band, the details under it
• Card — a light box with a coloured edge
• Elegant — a serif font, thin lines and spaced capitals
• Compact — two or three short lines, good for replies

The style only changes the look. Your details and links stay the same in every style.

How to add the signature to your email program

First press Copy signature on this page. Then follow the steps for your program.

Gmail (on a computer)

• Click the gear at the top right, then See all settings
• On the General tab, scroll down to Signature and click Create new
• Give it a name, click in the big box and press Ctrl+V (Cmd+V on a Mac)
• Under Signature defaults, choose it for new emails and for replies
• Scroll to the bottom and click Save Changes

The Gmail app on a phone only takes a plain-text signature. The signature you set on a computer is used when you write from the computer.

Outlook on the web and the new Outlook for Windows

• Open Settings (the gear), then Account → Signatures (in the new Outlook: Accounts → Signatures)
• Click New signature, type a name and paste into the box
• Choose it for new messages and for replies, then click Save

Outlook for Windows (classic)

• Go to File → Options → Mail → Signatures…
• Click New, type a name, and paste into the Edit signature box
• Choose it under New messages and Replies/forwards, then click OK

Apple Mail on a Mac

• Open Mail → Settings (or Preferences) → Signatures
• Pick your account on the left and click +
• Untick Always match my default message font
• Paste into the box on the right and close the window

iPhone and iPad Mail

• Copy the signature on your phone, then open Settings → Apps → Mail → Signature (on older versions: Settings → Mail → Signature)
• Paste into the box
• If the colours and layout are lost, shake the phone and tap Undo — on many iPhones this brings the formatting back

Thunderbird

• Open Account Settings and pick your account
• Tick Use HTML next to Signature text
• Press Copy HTML code on this page and paste the code into the box

You can also tick Attach the signature from a file instead and choose the file from Download .html.

Yahoo Mail

• Open Settings (the gear) → More Settings → Writing email
• Turn on Signature for your account and paste into the box

Pictures in an email signature

We cannot host your picture — this tool runs only in your browser and uploads nothing. So there are three honest choices:

The best choice is a picture link. Many company websites already have your logo or team photos online. Open the picture in your browser, right-click it, choose Copy image address, and paste that address here. A link to a picture on your own computer (C:\… or file://) never works in an email.

Some programs show pictures only after the reader clicks "Show images". That is normal and not a problem with your signature.

Tips for a good email signature

• Keep it short — a name, a job, one or two ways to reach you, and a website is enough
• One colour — use your company colour for the line or the name, and grey for the rest
• Small pictures — 56 to 90 pixels wide is plenty; big pictures look like spam
• Text, not one big picture — a signature made of text can be read on every screen and by screen readers
• Test it — send one email to yourself and open it on your phone too
• No long legal text unless your company needs it; put it in the small text at the bottom

Frequently asked questions

Is this email signature generator free?

Yes. It is free, with no sign-up and no watermark. Everything happens in your browser. Your details are not sent to any server.

Why does my signature look different in some programs?

Every email program draws HTML a little differently. Outlook for Windows ignores round corners, so a round photo or initials badge shows as a square there. Some phones make the text a little bigger. The layout, colours and links stay the same.

My photo does not show in Gmail. Why?

Gmail removes pictures that are embedded inside the signature. Choose Picture link and paste the address of a picture that is already online. Gmail then shows it.

Can I use icons for my social links?

This tool shows social links as text, like "LinkedIn" or "Instagram". Icons in emails must be pictures that are hosted somewhere, and brand logos belong to their companies. Text links work everywhere and are easy to read.

What does "Copy signature" copy?

It copies the signature with its formatting (as HTML), plus a plain-text version for programs that do not take formatting. When you paste it into a signature box, you see the same signature as in the preview.

When do I need "Copy HTML code"?

Use it for programs that ask for the HTML code itself, like Thunderbird with Use HTML ticked, or for a website or newsletter tool. The code starts with a table and has no page header, so you can paste it as it is.

Where is my signature saved?

In your browser on this device (local storage). When you come back to this page, your details are still there. Clearing your browser data removes them.

Is the phone number clickable?

Yes. Phone numbers are "tel:" links and the email address is a "mailto:" link, so on a phone one tap calls you or starts a new email.

Related tools

• Business Card Maker — print business cards with the same details
• QR Code Generator — a QR code for your website or contact card
• Crop Image to Circle — make a round photo before you put it online
• Image Resizer — make your logo small before you upload it to your website
• Signature Maker — a handwritten signature as a PNG, for documents
• Email Header Analyzer — check where an email really came from

How to use it

• Type your name, job title, company and the contact details you want to show
• Pick one of the 8 styles, a main colour and, if you like, a font
• Choose your photo or logo: initials, a picture link, an upload, or none
• Open Social and other links to add profile links, and More options for a button or small text
• Press Copy signature
• Open the signature settings of your email program and paste (the steps are above)
• Send yourself a test email to check it