The start time of each item is added up for you from the start time and the minutes. 1h and 1:30 work too.
Making the PDF…
About the meeting agenda template
A good meeting starts with an agenda: what you will talk about, who leads each part, and how long it takes. This free meeting agenda template makes that page for you.
Type the title, date, start time and place. Then write the agenda items, one per line: Topic | Owner | Minutes. The tool adds up the minutes and prints the start time of every item, the total time and the end time. Change one item from 10 to 15 minutes, and every time after it moves.
The page also has the attendees with tick boxes, a notes section with lines, and an action items table (action, owner, due date). Hand it out before the meeting, or use it to take the minutes.
Everything is made in your browser. Nothing is uploaded, and there is no sign-up. Your agenda is saved in this browser, so next week's meeting starts from this one.
Features
- Start times added up — each item starts when the one before it ends
- Total and end time — in the status line and on the page
- Owner for each item — who leads that part
- Attendees with tick boxes — mark who came
- Notes and action items — lines for notes, a table for Action, Owner and Due
- Blank agenda — the same page empty, to fill in by hand
- 5 styles — Classic, Minimal, Modern, Boxed and Notebook; 12-hour or 24-hour times
- US Letter or A4, Print or Download PDF
How the times are worked out
Each item's start time = the meeting's start time + the minutes of all the items before it.
Example: a meeting that starts at 9:00 AM:
| Item | Owner | Minutes | Starts at |
|---|---|---|---|
| 1. Welcome and goals | Sam | 5 | 9:00 AM |
| 2. Updates from last week | All | 10 | 9:05 AM |
| 3. Q1 budget | Priya | 15 | 9:15 AM |
| 4. New website plan | Alex | 20 | 9:30 AM |
| 5. Questions | All | 5 | 9:50 AM |
| 6. Next steps and wrap-up | Sam | 5 | 9:55 AM |
| Total | 60 | ends 10:00 AM |
You can write minutes as 15, 15 min, 1h (60) or 1:30 (90). An item with no minutes gets the same start time as the next one, and the status line tells you.
Tips for a short, useful meeting
- Put the most important item first, while people are fresh.
- Give every item an owner. Items with no owner tend to go on too long.
- Add 5 minutes at the end for next steps and action items.
- Send the agenda a day before, so people come ready.
- Keep a meeting under an hour when you can. The Meeting Cost Calculator shows what a long meeting costs.
Frequently asked questions
Is this meeting agenda template free?
Yes. It is free, with no sign-up and no watermark.
Can I print a blank agenda?
Yes. Set What to print to Blank form. You get empty rows for the items, lines for the attendees, notes and action items.
Can I use it to take meeting minutes?
Yes. Print the agenda with the Notes section and the action items table, and write the minutes during the meeting.
Can I use 24-hour time?
Yes. Set Time format to 24-hour. The start times then print as 09:00, 09:05 and so on.
What if the agenda is long?
Long topics wrap onto two lines, and a long agenda continues on a second page. The notes take whatever space is left.
Is my agenda saved?
Yes, in this browser only. Nothing is sent to a server.
Related tools
- Meeting Cost Calculator — what the meeting costs per minute
- Sign-in Sheet Maker — a sign-in sheet for the door
- Presentation Timer — keep each speaker on time
- Printable To-Do List — turn action items into a list
- Time Duration Calculator — the time between two times
How to use it
- Type the meeting title, the date and the start time
- Add the place, who leads it and who takes notes
- List the attendees, one per line
- Write the agenda items: Topic | Owner | Minutes — the start times appear on the page
- Add action items if you have them, and choose how many blank rows to add
- Pick a style and the paper, then press Print or Download PDF
