Rates change every year and differ by country and employer. Check the current rate before you claim. Leave it empty to write it by hand.
No odometer readings? Write the distance instead: 11/12/2026 | Supplies | Office | Store | 18.6. You can paste rows from a spreadsheet.
Making the PDF…
About the mileage log
A mileage log is a record of the trips you drive for work: the date, why you went, where from and where to, and the odometer at the start and the end. Employers use it to pay back your driving costs, and tax offices often ask for one when you claim business miles.
This free tool makes the log for you. Type your trips, one per line. For each trip the tool works out the miles (end − start), adds them up, and — if you enter a rate per mile — the reimbursement for each trip and the total. Print it as a PDF to sign, or download a CSV to open in Excel or Google Sheets.
You can also print a blank mileage log to keep in the car and fill in by hand.
Everything is made in your browser. Nothing is uploaded, and there is no sign-up. Your trips are saved in this browser, so you can add to the list during the month.
Features
- Miles worked out for you — end odometer − start odometer, to one decimal
- Totals — total miles, and the amount at the rate you enter
- Your own rate — per mile or per km, any currency sign
- Odometer or distance — 6 columns with readings, or 5 with the distance alone
- CSV download — the same rows and totals for a spreadsheet
- Blank log — 1 to 6 pages of empty rows for the glove box
- 5 styles — Classic, Minimal, Bold, Soft and Notebook; landscape or portrait, US Letter or A4
- Checks your numbers — a trip whose end reading is lower than the start is pointed out
How the numbers are worked out
Miles for a trip = end odometer − start odometer.
Total = the miles of all trips added up.
Reimbursement = total miles × your rate.
Example with the four sample trips and an example rate of $0.70 per mile (an example only — check the current rate):
| Trip | Start | End | Miles | Amount |
|---|---|---|---|---|
| Client meeting | 24,518.0 | 24,562.4 | 44.4 | $31.08 |
| Bank deposit | 24,600.2 | 24,607.9 | 7.7 | $5.39 |
| Site visit | 24,650.0 | 24,711.3 | 61.3 | $42.91 |
| Supplies | — | — | 18.6 | $13.02 |
| Total | 132.0 | $92.40 |
The total amount is worked out from the total miles (132.0 × $0.70 = $92.40), so it can differ by a cent from the trip amounts added up.
Which rate should I use?
There is no single rate. It depends on who pays you back and where you live:
- An employer may pay its own rate. Ask your payroll or HR team.
- Tax offices publish standard rates for business, medical or charity driving, and change them often — sometimes more than once a year.
- Self-employed people may claim either a standard rate or their real car costs, depending on local rules.
So the rate box starts empty. Type the rate that applies to you, after you check it. Leave it empty and the log prints a line to write the rate by hand.
What a good mileage log has
- The date of each trip
- The business purpose — "Client meeting", not just "Work"
- Where from and where to
- Odometer readings at the start and the end, or the distance
- A total for the period, and your signature
Write the trips down on the day you drive. A log made long after the trips is harder to trust. This page is a tool to keep the record — it is not tax advice.
Frequently asked questions
Is this mileage log free?
Yes. It is free, with no sign-up and no watermark.
Can I print a blank mileage log?
Yes. Set What to print to Blank form and choose the number of pages.
Can I paste trips from a spreadsheet?
Yes. Copy the rows (Date, Purpose, From, To, Start, End) from Excel or Google Sheets and paste them into the trips box. Tabs work like the | mark.
Can I use kilometres?
Yes. Set Distance in to Kilometres. The columns, the totals and the rate say km.
What if I do not know the odometer readings?
Write the distance instead, as the fifth value: 11/12/2026 | Supplies | Office | Store | 18.6. The Fuel Cost Calculator can help you plan a trip's cost.
Is my log saved?
Yes, in this browser only. Nothing is sent to a server. Download the PDF or the CSV to keep a copy.
Related tools
- Fuel Cost Calculator — what a trip costs in fuel
- Printable Timesheet — hours worked, week by week
- Work Hours Calculator — add up hours and pay
- Trip Expense Splitter — share trip costs with friends
- Printable Budget Planner — plan a month of spending
How to use it
- Type your name, the vehicle and the period
- Enter your rate per mile or per km — check the current rate first — or leave it empty
- Write your trips, one per line: Date | Purpose | From | To | Start odometer | End odometer
- Check the status line for the total and for any reading that looks wrong
- Pick a style, the paper and the orientation
- Press Print or Download PDF, or Download CSV for a spreadsheet
