Making the PDF…
About the printable timesheet
This free tool makes a printable timesheet for one week or two. Choose the day the period starts on, and every row gets its weekday and date. Each row has time in, time out, break and total hours, and each week ends with a total row.
Print one page per pay period, fill it in by hand during the week, and hand it in with a signature at the bottom.
Everything is made in your browser. Nothing is uploaded, and there is no sign-up. Your settings stay in this browser.
Features
- Weekly or bi-weekly — 7 days with a weekly total, or 14 days with two week totals and a total for the period
- Dates filled in — weekday and date on every row, from the first day you choose
- Two column sets — time in, time out and break, or in, lunch out, lunch in and out
- Overtime column — on when you need it
- Signature lines — for the employee and the supervisor, each with a date
- Several pay periods at once — up to 26 pages, each dated for the next period
- 5 styles — Classic, Minimal, Bold, Soft and Playful
- US Letter or A4, Print or Download PDF
What is on the sheet
| Part | Weekly | Bi-weekly |
|---|---|---|
| Header | Title, employee line, pay period dates | Title, employee line, pay period dates |
| Day rows | 7 | 14 |
| Total rows | Weekly total | Week 1 total, Week 2 total, Total for the period |
| Columns | Day, Date, Time in, Time out, Break, Total hours, Notes | the same |
| With lunch | Day, Date, Time in, Lunch out, Lunch in, Time out, Total hours, Notes | the same |
| Bottom | Employee and supervisor signature and date | the same |
The pay period line is written for you, for example Pay period: 11/16/2026 – 11/22/2026 for a week that starts on Monday, November 16.
How to add up the hours
The sheet is a paper form: you write the times by hand. To work out a day:
Total hours = time out − time in − break
Example: in at 8:30 am, out at 5:00 pm, a 30-minute break. That is 8 hours 30 minutes at work, minus 30 minutes, so 8 hours.
Many payroll systems want decimal hours. Divide the minutes by 60:
| Minutes | Decimal hours |
|---|---|
| 6 | 0.10 |
| 15 | 0.25 |
| 20 | 0.33 |
| 30 | 0.50 |
| 40 | 0.67 |
| 45 | 0.75 |
| 50 | 0.83 |
So 7 hours 45 minutes is 7.75 hours. To add up a week on your phone, use the Work Hours Calculator.
Weekly or bi-weekly?
- Weekly — for jobs paid every week, or when hours are checked every Friday
- Bi-weekly — for jobs paid every two weeks (26 pay days a year). One sheet holds the whole pay period, with a total for each week, because overtime is usually counted per week
- Several periods — set Periods to print to 2, 4 or more, and each page is dated for the next period
Frequently asked questions
Is this printable timesheet free?
Yes. It is free, with no sign-up and no watermark.
Does it calculate the hours?
No. It makes a paper sheet that you fill in by hand. To calculate hours between two times, use the Time Duration Calculator or the Work Hours Calculator.
Can my week start on Sunday?
Yes. Choose a Sunday in Period starts on, and the sheet runs from Sunday to Saturday.
How do I add overtime?
Tick Overtime column. In the US, overtime is usually the hours over 40 in one week — check your own rules. The Overtime Calculator can help with the pay.
Can I write the employee name on it before printing?
Yes. Replace the underscores in the line under the title with the name, the ID and the department.
Related tools
- Work Hours Calculator — add up the hours of a week
- Overtime Calculator — pay for the extra hours
- Time Duration Calculator — hours between two times
- Sign-in Sheet Maker — sign-in sheets and visitor logs
- Attendance Sheet Maker — names × days for a month
- Employee Schedule Maker — the planned shifts of the week, to print next to it
How to use it
- Choose Weekly or Bi-weekly
- Pick the day the period starts on
- Choose the columns — with a break, or with lunch out and lunch in
- Tick Overtime column if you need it
- Write the employee details in the line under the title, or leave the lines blank
- Pick a style, the row height and the paper
- Press Print, or Download PDF
