Add | and a number to make a column wider: Name | 2 is twice as wide.
Time slots or things to bring. Leave it empty for a blank sheet.
Making the PDF…
About the sign-up sheet maker
A sign-up sheet lets people choose before the day: who helps from 9 to 10, who brings the salad, who wants to join the club. This free tool makes one as a PDF. Pick a type, type your time slots or your list, and print it for the clipboard or the notice board.
The first column is filled in for you, so people only write their name next to a slot or an item. No more three desserts and no drinks.
Everything is made in your browser. Nothing is uploaded, and there is no sign-up for the tool itself. Your sheet stays in this browser for next time.
Features
- 3 ready sheets — time slots for volunteers, a potluck list of things to bring, and an open list for names, email and phone
- First column filled in — your time slots or items, one per line
- Lines for each one — 1 to 5 lines per slot or item, for "two helpers from 9 to 10"
- Your own columns — add, remove or widen any column
- Extra pages by itself — a long list goes on to a second page
- 5 styles — Classic, Minimal, Bold, Soft and Playful
- US Letter or A4, portrait or landscape, Print or Download PDF
Three kinds of sign-up sheet
| Sheet type | Columns | Filled in for you | Good for |
|---|---|---|---|
| Time slots | Time slot, Name, Email or phone, Job or notes | 8 one-hour slots, 2 lines each | Volunteers, bake sales, book fairs, car washes, shifts |
| Potluck | Dish or item, Name, Email or phone, Serves | 15 items: main dishes, salad, sides, dessert, drinks, plates | Class parties, office lunches, family reunions |
| Open list | #, Name, Email, Phone, Signature | nothing — numbered blank rows | Clubs, classes, newsletters, interest lists |
Every part is a plain text box. Change the slots to 30 minutes, add "Gluten free?" to the potluck, or turn the open list into a sign-up for a sports team.
Time slots and lines for each one
Type one slot per line in Filled in the first column. Then choose how many people you need in each slot with Lines for each one.
For example, 8 slots with 2 lines each make 16 lines. Each slot is written once, on its first line, and a heavier line shows where the next slot starts. At Normal row height, the volunteer sheet fits on one US Letter page with empty lines left at the bottom for extra helpers.
If the list does not fit on one page, the tool adds the pages it needs. The Pages box sets the smallest number of pages.
Tips for a sign-up sheet that works
- Say what and when — put the event, the date and a contact name in the line under the title
- Ask for one way to reach people — an email *or* a phone number is enough
- Show how many you need — one line per helper makes empty spots easy to see
- List the things you really need — for a potluck, add plates, cups, ice and napkins, not only food
- Hang it early — a sheet on the board one week before works better than a sheet on the day
Frequently asked questions
Is the sign-up sheet maker free?
Yes. It is free, with no sign-up, no account and no watermark.
Can people sign up online with this?
No. This tool makes a paper sign-up sheet to print. People write on it with a pen.
How do I make 30-minute time slots?
Type them in the Filled in the first column box, one per line: "9:00 – 9:30", "9:30 – 10:00" and so on.
What is the difference between a sign-up sheet and a sign-in sheet?
A sign-up sheet is filled in before an event: people pick a slot or an item. A sign-in sheet is filled in on the day, when people arrive. For that, use the Sign-in Sheet Maker.
Is it safe to collect phone numbers?
The sheet is made on your device and nothing is sent anywhere. On paper, keep the sheet in a safe place, and follow your local privacy rules for personal details.
Related tools
- Sign-in Sheet Maker — sign-in sheets and visitor logs for the day itself
- Attendance Sheet Maker — names × class days for a month
- Printable Checklist Maker — a to-do list for the event
- Name Tag & Table Card Maker — badges for the volunteers
- Sign Maker — a "Sign up here" sign for the table
How to use it
- Choose the sheet type — time slots, potluck or an open list
- Change the title and the line under it
- Type your time slots or items in the first-column box, one per line
- Choose how many lines for each one
- Change the columns if you need to
- Pick a style, the row height and the paper
- Press Print, or Download PDF
